Logistics & Administration Officer, RISE Angola

Responsibilities

• Maintain oversight of efficient and cost-effective facilities management in relation to building and office management and related services
• Manage and maintain an appropriate filing system for program, administration and any personnel files
• Assist with developing and implementing a consolidated procurement plan for RISE Angola and ensure appropriate practice in requisitioning, local purchase, clearance, transport, warehousing (including storage and stock control systems) and the issuing of supplies
• Assist with procurement functions including but not limited to supplier pre-qualification analysis, soliciting quotations, negotiating prices, after-sale services with vendors, raising purchase orders / contracts, verifying business registration and tax clearance certificates of vendors / suppliers for validity
• Maintain oversight of efficient and cost-effective local travel and transport related activities (taxis, fleet and rental vehicles) for staff locally and visitors from abroad.
• Maintain oversight and ensure timely payments of invoices related to office, administration and facilities management
• Lead and offer advice on how to manage and maintain a simple but effective administrative system for the whole office
• Maintain an overview of policy, systems and procedures relevant to logistics, and ensure that developments are communicated and implemented appropriately through regular reviews
• Provide the highest quality oversight and leadership to ensure all financial systems and processes are established and followed in compliance with Jhpiego and US Government policies and regulations
• Strengthen supply chain systems to ensure cost-effectiveness, efficiency, accountability, timely procurement of goods and services, and value for money. Regularly review and refresh the supplier / service provider database to ensure the organization is getting value for money and meeting internal and external policies and laws
• Establish and maintain good contacts with suppliers and service providers with regards to logistical / administrative matters
• Ensure that procurement, store management, assets disposition, vendor pre-qualification, office maintenance, and vehicles / transport management policies and procedures are in place and adhered to at all times.
• Provides monthly and quarterly reports to stakeholders as it relates to stores and usage
• Act as the first point of contact for any visitors or callers to the Jhpiego office and ensure a rapid, cordial, and professional reception
• Maintain office supplies and ensure neat reception area is maintained
• Be familiar with and abide by all organizational policies and procedures
• Assist provincial teams in various tasks as needed

Required Qualifications

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at